How to Convert Excel to XML File (With Easy Steps)

We will use the sample dataset below to illustrate the process.

Step 1 – Creating a Dataset in Excel

• Create a dataset in an Excel spreadsheet.

Step 2 – Saving the XML Schema in Notepad

• Write the XML schema in a text editor.

Step 3 – Opening the XML Source Panel

• In the Excel worksheet, go to the Developertab.
• Select the Sourcecommand from the XML group.

• The right side of the Excel worksheet will now display the XML Source panel.

Step 4 – Adding an XML Map Using the Developer Tab

• The elements of our dataset will appear in the XML Source panel.

Step 5 – Incorporating XML Elements to the Dataset

• Select the first row header in the dataset. In this case, that is “Name”.
• Select the element having the same name from the XML Sourcepanel.

• The selected row header and the dataset under it have turned into a table.

• Do the same for the rest of the row headers.

• Here’s the result.

Step 6 – Exporting XML Data

Things to Remember

• Before converting Excel to XML, ensure that you have a clear understanding of the XML structure.
• Pay attention to the data types of the mapped XML elements. Excel interprets certain data types differently, such as dates, numbers, or text.
• Test the XML conversion with various test cases to ensure accuracy.

Frequently Asked Questions

Can I customize the XML structure during the conversion process?

You may have the options to define XML tags, hierarchy or other formatting aspects.

Can formulas and formatting be preserved in the converted XML file?

Excel to XML conversion focuses mainly on data. So, formulas and formatting are not usually preserved in XML output.

How to Convert XML into Excel File.

There are 2 easy ways to convert an XML file into Excel. One is to use Power Query feature. You’ll get a dedicated From XML option from the drop-down options of From File option in the Data tab. Apart from it, you can also use the Import option from the Developer tab.

Convert Excel to XML: Knowledge Hub

Adnan Masruf, holding a BSc in Naval Architecture & Engineering from Bangladesh University of Engineering and Technology, plays a pivotal role as an Excel & VBA Content Developer at ExcelDemy. His deep passion for research and innovation seamlessly aligns with his dedication to Excel. In this capacity, Masruf not only skillfully addresses challenging issues but also exhibits enthusiasm and expertise in gracefully navigating intricate situations, underscoring his steadfast commitment to consistently delivering exceptional content. His interests. Read Full Bio